Administrative Coordinator, Org & Talent Readiness

The Professional/Individual Contributor Staff member is responsible for performing work responsibilities, building relationships, and sharing expertise and experience as he/she contributes to specific bodies of work, builds connections, and optimizes performance.

As a member of the Org & Talent Readiness (OTR) team, the OTR Administrative Coordinator provides essential operational and administrative support that enables the team to deliver high-quality, timely, and well-coordinated work in service of the organization’s business and talent strategies. This role helps ensure smooth day-to-day execution by supporting planning, coordination, communication, and logistics across OTR initiatives, meetings, and rhythms of work. The OTR Administrative Coordinator partners closely with OTR leaders and team members across the team to create consistency, organization, and efficiency, allowing the team to focus on high-impact consultative and strategic work.

This is a Project Full Time role that will start on 6/01/26 and end on 1/28/27.

Administrative & Operational Support

• Provide day-to-day administrative support for the OTR team, including calendar coordination, meeting scheduling, and logistics management for team meetings, offsites, and events
• Prepare and distribute meeting materials, agendas, and follow-up communications; track action items as needed
• Support team rhythms such as OTR Team Days, planning sessions, and recurring meetings through coordination, preparation, and documentation support
• Maintain organized digital files, shared resources, and documentation to ensure accessibility and consistency across the team
• Own administrative processes from intake through completion, ensuring details are accurate, timelines are met, and follow ups are completed without prompting
• Independently resolves routine administrative issues and escalates risks or conflicts early with clear context and recommended next steps

Coordination & Communication

• Serve as a point of coordination for internal stakeholders partnering with OTR, helping ensure clear communication, timely follow-ups, and smooth handoffs
• Assist with drafting, formatting, and distributing internal communications, presentations, and materials aligned to OTR standards and messaging
• Support leaders and team members with preparation for meetings, presentations, and engagements as requested

Process & Workflow Support

• Assist with tracking key deliverables, timelines, and milestones across OTR initiatives to support visibility and follow through
• Help maintain consistency in administrative processes, tools, and templates used by the OTR team
• Identify opportunities to improve administrative workflows and team efficiency; partner with team members to implement improvements

Financial & Logistical Support

• Provide administrative support related to expenses, invoices, travel coordination, budget tracking, and purchasing, following established People & Planning and enterprise processes
• Assist with onboarding logistics for new OTR team members, including access requests, scheduling, and coordination with partners as needed

General Team Support

• Support a culture that reflects OTR values by modeling professionalism, responsiveness, and care in all interactions
• Perform other related administrative, coordination, and operational duties as needed to support the evolving needs of the OTR team

• 1+ years of relevant experience
• Demonstrated experience in administrative, coordination or operational support roles
• Microsoft Office Suite
• Strong organizational skills with ability to manage multiple priorities and deadlines

• 3+ years of relevant work experience
• Demonstrated experience in administrative, coordination or operational support roles